Full Service Wedding Planning

We know that planning a wedding can be very stressful and time consuming. Full-service planning is perfect for the busy couple, someone planning from out-of-town, or someone wanting to leave the details to a professional. Full service planning typically includes the following items (and then some!) and can be customized to fit your individual needs and style.

 

Pre-Event Production

  • Recommend venues and vendors to match event budget and style
  • Schedule and attend all vendor meetings
  • Review/negotiate all vendor contracts
  • Attend site visit(s) with client to establish the event style and flow
  • Unlimited face to face meetings, phone and e-mail communication/advice 
  • Create budget; manage deposit schedule and payments
  • Guidance on wedding etiquette or create ideas for new traditions
  • Coordinate overall event vision, design and decor
  • Act as the liaison between client and vendors for all logistical and planning needs
  • Create complete timeline for celebration and manage timeline for all vendors
  • Lead all vendor walk-throughs
  • Provide guidance/sample text for printed materials (save the date, invitation, ceremony program, menu)
  • Format guest list for addressing
  • Set up and manage hotel blocks/lodging for guests
  • Schedule and book all guest and family transportation to/from ceremony and reception
  • Collate, stamp and mail save the dates and invitations
  •  Help create menu and attend tasting with caterer, if necessary
  • Coordinate sample table
  • Source and order items and packaging for favors/welcome gifts bags
  • Provide and maintain spreadsheet templates for the following: guest list, RSVP’s, seating plan, photography shot list, payment schedule and “do not play” list
  • Coordinate aspects of rehearsal dinner (site selection, decor, timeline)

Wedding Week

  • Assemble and deliver welcome gift bags for guests
  • Coordinate rehearsal 
  • Set-up and manage rehearsal dinner including timing and speeches
  • Attend final meeting with client and collect all celebration elements
  • Confirm all details and arrival times for vendors
  • Provide schedule for family and VIP guests
  • Coordinate all printed materials

Wedding Day

  • Coordinate all aspects of wedding celebration
  • Oversee check-in of rentals
  • Coordinate and receive all deliveries 
  • Distribution final payments and gratuities
  • Manage and coordinate transportation for family and guests
  • Provide event emergency kit (including sewing kit, stain remover, etc)
  • Provide and place restroom amenities basket, if necessary
  • Organize and set up ceremony programs, escort cards, place cards and menu cards
  • Oversee change of room from ceremony to reception, if needed
  • Conduct final lighting and sound inspection prior to guest arrival
  • Conduct final seating and table check prior for reception
  • Cue all music changes and speeches with band/DJ/bridal party
  • Cue guests and family for special moments including: cake cutting, toasts and dancing
  • Serve as point person for all vendors—cueing timing throughout event
  • Manage and remedy all moment-to-moment challenges and changes
  • Arrange favors (if applicable)
  • Oversee strike of venue
  • Collect any celebration elements and gifts for safekeeping
  • Double check return/pick up of all rental elements from caterer and floral designer
  • Coordinate after-party