Day Of Coordination

Day-of coordination is more than just being present on your big day. It typically includes the following items and can be customized to fit your individual needs.

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Pre-Event Production

  • Attend on-site visit with client to establish the event style, direction and flow (if timing and schedule permits)
  • Review the seating plan, photography shot list, ceremony and reception music, including a "do not play" list
  • Review timeline for celebration and share with all vendors

Wedding Week

  • Confirm all details and arrival times for vendors
  • Provide schedule for family and VIP guests
  • Coordinate rehearsal with (or without) Officiant (if timing and schedule permits)

Wedding Day

  • Coordinate all aspects of wedding celebration
  • Oversee check-in of rentals
  • Coordinate and receive all deliveries 
  • Distribute final payments and gratuities
  • Manage and coordinate transportation for family and guests
  • Provide event emergency kit (including sewing kit, stain remover, etc)
  • Place pre-arranged floral arrangements on tables and around venue
  • Place restroom amenities basket, if necessary
  • Organize and set up signs, ceremony programs, escort cards, place cards, menu cards
  • Oversee change of room from ceremony to reception, if necessary
  • Conduct final lighting and sound inspection prior to guest arrival
  • Conduct final seating and table check prior to reception
  • Cue all music changes and speeches with band/DJ/bridal party
  • Cue guests and family for special moments including: cake cutting, toasts and dancing
  • Serve as point person for all vendorsβ€”cueing timing throughout event
  • Manage and remedy all moment-to-moment challenges and changes
  • Arrange favors (if applicable)
  • Oversee strike of venue
  • Collect any celebration elements and gifts for safekeeping
  • Double check return/pick up of all rental elements from caterer and floral designer